Our Services

DCAA Accounting Services

We specialize in helping government contractors meet and exceed Defense Contract Audit Agency (DCAA) requirements. From pre-award system setup to ongoing compliance and audit support, our team ensures your accounting processes are fully compliant, efficient, and ready for any audit.

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Professional Bookkeeping & Accounting Services

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DEDICATED DCAA EXPERTS

Every client is paired with a CFO / controller and accountant who specialize in government contracting and DCAA compliance. You will always have a team that understands your industry inside and out.

ONGOING COMPLIANCE CHECKS

We include regular financial reviews and compliance assessments to ensure your systems stay DCAA-ready all year long — not just at audit time.

TECH-DRIVEN ACCOUNTING

We implement and maintain the latest accounting and timekeeping tools approved for DCAA compliance, giving you efficiency and complete audit transparency.

LOCATED NEAR WASHINGTON, D.C.

Our proximity to the nation’s capital keeps us closely connected to the latest DCAA standards, government contracting updates, and federal audit practices.

Our Legacy of Success

Over 300 years of combined experience in DCAA accounting and compliance.

Whether you are preparing for your first DCAA audit or managing multiple government contracts, our team’s deep understanding of Defense Contract Audit Agency standards ensures a smooth path from setup to audit success.

We have supported dozens of government contractors across every stage of DCAA compliance — from system design and indirect rate structuring to successful incurred cost submissions and audit reviews. Our legacy is built on precision, transparency, and results you can rely on.

Your Financial Partner

CFO & Controller Services

From managing numbers to providing financial guidance that aligns perfectly with DCAA regulations, your business is in safe hands. Our CFO and controller services are designed to keep your accounting systems compliant, audit-ready, and optimized for growth.

Our support includes:

Prospective indirect rate modeling
Cash flow forecasting
Budgeting and cost control planning

Bookkeeping

Build the foundation of your DCAA-compliant financial system. We ensure accurate timekeeping, segregation of direct and indirect costs, and complete audit transparency.

Payroll

Simplify payroll management with compliant, reliable processes that ensure accurate compensation reporting and proper labor distribution — key elements in any DCAA audit.

Accounts Payable

From vendor transactions to documentation, we align every step of your accounts payable process with DCAA standards, ensuring cost accuracy and full traceability.

Accounts Receivable

We manage invoicing, tracking, and collections with precision to maintain transparency, prevent errors, and ensure compliance with government billing requirements.

Tax Planning

We tailor our approach to maximize deductions, minimize liabilities, and maintain full DCAA compliance. With proactive planning, your dedicated team helps your business stay ahead of regulatory changes while saving thousands each year.

Tax Prep

Our experts meticulously prepare every tax document in line with federal contractor standards and the latest tax codes. You receive accurate, compliant filings that reinforce your DCAA-ready accounting structure and support audit readiness.

Crush stress

Tax Strategy

Navigate the complexities of tax and compliance regulations as a government contractor with our strategic tax planning and DCAA-aligned preparation services. We make sure your filings and financial practices support both your audit readiness and your long-term profitability.

GovCon Assistance

Government Contract Bid Support

Win more federal contracts with confidence. Our DCAA accounting specialists help you develop compliant, cost-effective, and competitive bids that meet all Defense Contract Audit Agency (DCAA) standards. From pricing strategy to documentation and audit preparation, we ensure your submissions are accurate, transparent, and audit-ready.

Indirect Rate Strategy

We build strategies for calculating and applying indirect rates that align with DCAA requirements—ensuring your contract pricing is accurate, recoverable, and competitive in the federal marketplace.

Incurred Cost Submission Preparation

Prepare and file DCAA-compliant Incurred Cost Submissions and reports with precision. We help you stay on schedule and maintain full compliance with DCAA audit expectations.

Audit Support and Preparation

Be fully prepared before any audit. Our team conducts system reviews and mock DCAA audits to identify and correct potential issues before auditors ever arrive—keeping you confident and compliant.

video tour with ceo Michael Young

Discover our custom financial dashboard.

Testimonials

Rave reviews from companies like yours.

"go to" folks!!

Bay Business has done all of our accounting for almost 20 years. They are a wonderful company to deal with. They are responsive, extremely helpful and friendly and I would add, never make us feel like we are unreasonable when we make special requests. We deal mostly with Mary and Valerie and they are great “go to” folks!!

insightful advice

I have worked with the team at Bay Business Group for years. They have a total understanding of the needs of small businesses. I’ve always received insightful advice. 100% recommend.

Always responsive

We have been using Bay Business Group for more than 10 years. They have done a great job with my company’s books. Always responsive. Highly recommend.

Tech savvy

I have had the pleasure of working closely with Bay Business Group for over 10 years. They are extremely knowledgeable, tech savvy, and provide excellent customer services.

So happy!

I’ve been using Bay Business Group for many years and have been so happy with them. They handle both my small business and personal accounting needs with expertise, professionalism, and ease. Mary Leighty in particular has been wonderful to work with – highly competent, friendly, and always accessible. I have recommended Bay Business Group to many without any hesitation.

Meaningful & timely

By partnering with Bay Business Group, they have streamlined my accounting operating procedure, accounting operation, and given me meaningful & timely monthly reporting. This in return gives me quicker problems resolutions as they arrive. Bay Business Group has been proactively suggesting improvement to accounting reporting, interpretation of accounting reports and improvement to the accounting system. Giving me a way to measure the performance of my business and more time to work and tweet improvement to my business operation and product lines.

Case Study

Continuing Our Veterans’ Legacy

A service-disabled, veteran owned small business established in 2006. This company provides technical, operational, financial and acquisition consulting Services to the Department of Defense and other government customers.

Took on a comprehensive finance role including invoicing, banking and credit card reconciliations and monthly financial statement preparation and analysis.
Set up of financial infrastructure for the finance/accounting function and worked to ensure the structure of operations would go smoothly.
Set up accounting to be DCAA compliant which allowed them to win multi-year government contract worth ~$6M/year.
Provided assistance on recompete for government contract, which was won by our client, allowing for revenue growth from $1.5 million in 2012 to $11.2 million in 2022.
Supported company’s growth from 4 employees plus owner from 2012 and no subcontractors/consultants to 60 employees and 21 subcontractors/consultants in 2022.
BBG supported the implementation of new timekeeping and project management system.

We're upfront about our pricing.

FAQs

Don’t see your question answered here?

Give us a call and we’ll be happy to help out.

Do small businesses need DCAA accounting services to win federal contracts?

Yes, small businesses seeking federal contracts, especially cost-reimbursable ones, benefit from DCAA accounting services. Compliance ensures eligibility, minimizes risk of payment delays, and builds trust with government agencies.

What should I look for when choosing a DCAA accounting service provider?

Look for providers specializing in DCAA requirements, with a proven compliance track record, strong technology expertise, responsive service, and the ability to tailor solutions to your business’s size and needs.

How can professional DCAA accounting support benefit my business?

Professional support reduces the risk of audit penalties, streamlines accounting processes, improves decision-making with real-time cost data, and enhances your reputation with federal agencies. It also frees up management to focus on business growth and strategic opportunities.

How do DCAA accounting services help prepare for audits?

DCAA accounting services offer audit readiness training, mock audits, and ongoing compliance monitoring. They help align your systems and documentation with current regulations so you’re well-prepared for DCAA audits and floor checks, reducing the fear of unexpected findings.

What are the key requirements for achieving DCAA compliance?

To achieve DCAA compliance, contractors must maintain an adequate accounting system, implement written policies and procedures, ensure timely and detailed recordkeeping, and establish robust internal controls. Meeting these standards helps minimize audit risks and enhances business credibility.